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Organizational Meeting - January 11, 2023

HUBBARD EXEMPTED VILLAGE SCHOOL DISTRICT ORGANIZATIONAL MEETING SUMMARY JANUARY 11, 2023


1. Approved Amanda O’Neill as Board of Education President for 2023.


2. Approved Anna Martin as Board of Education Vice-President for 2023.


3. Approved the following 2023 Board of Education Committees:

A. Transportation – Donald Newell

B. Building & Grounds/Permanent Improvement –William Cummings

C. Technology – Anna Martin

D. Curriculum – Amanda O’Neill

E. Athletic Council – Josh Barr

F. Food Service – Raymond W. Soloman

G. Pool – Raymond W. Soloman


4. Approved the 2023 regular meetings of the Hubbard Board of Education be held on the dates listed

below at 5 p.m.; and that these meetings be held in the Board Room, 108 Orchard Ave., Hubbard,

Ohio unless otherwise noted below, pursuant to ORC 3313.15.

Day Month Date Location

Wednesday January 11

Wednesday February 15 Auditorium

Monday March 13 School Building TBD

Monday April 17 School Building TBD

Monday May 15 School Building TBD

Thursday June 29

Monday July 31

Thursday August 17

Monday September 18

Monday October 16

Monday November 20

Monday December 18


5. Approved all of the following items which appear in this portion of the agenda constitute the consent

calendar and are hereby adopted by this one single motion; provided, however, that should any item

included within this motion be declared by a court of competent jurisdiction to be void or illegal, all

remaining items within this motion shall remain in full force and effect notwithstanding the status of

the voided item.


A. Robert’s Rules of Order

To adopt Robert’s Rules of Order, Newly Revised, as the parliamentary procedure guidelines

for meetings of the Board and of its committees.


B. Reaffirm Policies

To reaffirm that all Board policies in effect at the date of this meeting are continued in full force

and effect unless modified by subsequent action of the Board, pursuant to ORC 3301-35-02

and 3301-35-03.


C. Permit Payment of Purchases

To dispense with the adoption of individual, separate, monthly, or regular resolutions authorizing

the purchase or sale of property (except real estate), the payment of debts or claims, and the

salaries of the Superintendent, teachers or other employees; or approving warrants for the

payment of any claim from school funds when provisions therefore are made in the annual

appropriations resolution, pursuant to ORC 3313.18.


D. Permit Necessary Borrowing

To authorize the Treasurer, with the approval of the President of the Board to borrow necessary

money, including borrowing between funds on a temporary basis, prior to the next regularly

scheduled Board meeting, pursuant to the provisions of law.


E. Substitute Securities

To authorize the Treasurer to request public depositories to substitute securities on a continuing

basis, pursuant to ORC Chapter 135.


F. Legal Counsel

To authorize the Superintendent and Treasurer to utilize the services of the Trumbull County

Prosecutor as legal counsel to the Board, and to designate the law firms of Ennis Britton Co.,

LPA, Gingo & Bair Law, LLC, and Peters, Kalail & Markakis Co., LPA, as legal counsel to the

Board, pursuant to Board Policy; to enter into an agreement with the Ohio School Board

Association for Legal Assistance Fund service from January 1, 2023 through December 31,

2023, at a cost of $250.00, pursuant to ORC 3313.171; and to authorize the Superintendent

and Treasurer to secure necessary legal assistance as conditions require, pursuant to ORC

309.10, 3313.35 and 3313.18.


G. Dispense with Reading Board Minutes

To waive the reading of the minutes of the Board, as authorized and governed by ORC 3313.26.


H. Authority to File Applications for Projects

To grant the Superintendent or designee authority to file applications for all projects considered

desirable for the Hubbard Exempted Village School District.


I. Authority to Accept Resignations

To authorize the Superintendent, on behalf of the Board, to accept resignations which have

been submitted by employees during times when this Board is not in session, subject to the

ratification by this Board; provided, however, that upon ratification by this Board, such

resignations shall be deemed effective as of the date and time of the Superintendent’s

acceptance.


J. Hiring Authority

To authorize the Superintendent, during periods when this Board is not in session, to make

offers of employment directly to candidates for either teaching or nonteaching positions on

behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board,

subject to a subsequent vote of ratification by this Board; provided however, that upon

ratification by this Board, the employment shall be deemed effective as of the date and time of

the employee’s acceptance of the Superintendent’s offer.


K. Professional Meetings

To permit the Board Members, Superintendent and Treasurer to attend necessary local, state,

and national meetings within available appropriations, pursuant to ORC 3313.18.


L. OSBA

The Board shall continue membership in the Ohio School Boards Association for Calendar year

2023.


M. Transportation Contracts

The Board shall approve transportation contracts pursuant to ORC 3327.1 and 3327.02 (A).


N. Designee

The Hubbard Schools designates The Warren Tribune and The Youngstown Vindicator as the

newspapers of record.

O. Open Enrollment

The Hubbard Exempted Village School District will continue Interdistrict Open Enrollment

(Statewide) as per Board Policy.


P. Hearing Officer

The Hubbard Board of Education appoints the Superintendent to serve as the Board’s Hearing

Officer in suspensions for bus misconduct, student code violation, and student attendance

appeals.


Q. Alternative Tax Budget

To approve the Hubbard Exempted Village School District’s Alternative Tax Budget as required

by the Trumbull County Auditor for the fiscal year beginning July 1, 2023.


R. Travel Reimbursement – Mileage and Meal Rates

To approve the following Hubbard Exempted Village School District travel reimbursement

rates, as per board policy:


Mileage IRS standard mileage rate for 2023

Meals $40.00 per day

S. Public Records Committee

To appoint the Treasurer, Superintendent and Board President as the Public Records

Committee for the Hubbard Exempted School District for 2023.


6. Treasurer’s Authorizations:

Authorized the Treasurer for calendar year 2023:


A. Authorize the Treasurer of the Hubbard Exempted Village School District to request the

County Auditor to advance taxes from the proceeds of the tax levies to meet current expenses,

as needed, from the period of January 1, 2023 through December 31, 2023, pursuant to RC

321.34.


B. Authorize the Treasurer to pay all bills within limits of the appropriations as bills are received

and when the merchandise has been received in good condition. (ORC 3313.29)


C. Authorize the Treasurer to request transfers, if needed within funds, and to request a change in

total appropriations due to increase or decrease in funds.


D. Authorize the Treasurer to invest interim funds not needed to meet current expenditures at

the most productive interest rate, pursuant to RC 135.14 and RC 135.142.


E. Authorize the Treasurer to donate or dispose of old and outdated library, workbooks, or

textbooks, as needed, from the period of January 1, 2023 through December 31, 2023.


F. Authorize the Treasurer, as Board of Education designee, to attend required public records

training approved by the Ohio Attorney General.


7. Superintendent’s Authorizations

Authorized the Superintendent for calendar year 2023 (ORC 3313.470):

A. To serve as Purchasing Agent.


B. To serve as Administrative Agent for State & Federal Programs, Title I, Title IIA, IDEA-B, Title

III, Title IV, Title IX.


C. To approve attendance of employees, within appropriations, at professional meetings which

lend to the improvement of educational programs (ORC 3313.20)


D. To represent the district at county, state and national meetings as the Board representative.


Raymond W. Soloman

Superintendent

/alj

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